Errors when uploading a patient list

How to correct errors when uploading your patient list.
Written by

If you experience this alert when uploading your patient list, it means that there is one or more formatting errors in the patient list you uploaded.

Error types

There are 4 different error types that can happen when uploading a patient list:

Invalid date of birth

  • Wrong format: Where the format is not one of the  accepted formats (see below)
  • Incorrect birth year: Where the year of birth is either in the future (e.g. 2051) or earlier than 1900 (e.g. 1871).

Invalid NHS number

  • Incorrect format: Where an NHS number is not 10 numbers, or where it includes any special characters (e.g. -./&+)

Missing date of birth

  • Where the date of birth is missing from the cell.

Missing NHS number

  • Where the NHS number is missing from the cell.

A correctly formatted patient list

Format your patient list so it ONLY contains NHS numbers in column A and dates of birth in column B. There should not be a header in row 1.

A correct formatted patient list must ONLY contain:

Column A: NHS numbers containing 10 numbers

Column B: Dates of birth in following formats: 







If you need any support with errors when uploading a patient list, please contact