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Prepare a patient list
Table of contents
1. Export patient list
Download the desired patient list from your Clinical System/Patient Administration System (EMIS or SystmOne).
2. Format list
Edit your patient list to only contain patients’ NHS numbers and dates of birth. We only accept the following date formats:
- "dd/mm/yyyy"
- "dd-mm-yyyy"
- "dd/mmm/yyyy"
- "dd-mmm-yyyy"
- "yyyy/mm/dd"
- "yyyy-mm-dd"
This is how your CSV file should look with 1 patient:

3. Save your patient list as a .CSV file (Comma Separated Values)
- In your Excel spreadsheet, click on File.
- Click on Save As.
- Click on Browse to choose where to save your file.
- Open the Save as type drop-down menu and select Comma Separated Values (.csv).
- Click on Save.
4. You are now ready to Upload your Patient List
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